Cycle counting is a crucial inventory management practice that helps ensure your asset records remain accurate over time. In Foreman, you can configure customized cycle count schedules, define the scope of each count, assign responsibilities, and track progress—all within the Assets settings.

This guide walks you through how to set up your Asset Cycle Configuration, start a cycle count, and finalize results. You’ll also find best practices for organizing your team and maintaining consistency in your cycle counting process.

1. Click Settings in the dropdown located in the upper right corner. 

   

   
    

2. Click on the Assets tile on the settings page.

   

   
    

3. Navigate to the Asset Cycle Count Configuration section on the Assets settings page. In this area, you will define the cycle count parameters.

   

   
   - Set Frequency and Scope: Decide how often cycle counts will occur and what part of the inventory will be counted each time. You may choose to count all items or focus on high-value or fast-moving items.
   
   - Organize your inventory into logical categories such as type, location, or usage frequency. This segmentation helps in focusing your cycle counts more effectively.
   
   - Assign Responsibilities: Determine who in your team is responsible for counting each segment. Clear assignment of responsibilities ensures accountability.
    

4. Click within the text field located below the Inventory types to select the type of inventory you would like to count. Any Inventory Type can be included in the count, which includes customer inventory types. You can also include multiple types of Inventory.
    
5. Click within the text field located below Timeframe to select the Calendar Year or Rolling Year. This indicates what timeframe you would like the cycle count to be on.
    
6. Click the number field below Counts per time frame to select the number of counts per the selected time frame.
   For example, if you select 1 count per time frame within a calendar year, the count will happen once a year.
   
    
7. Click this number field below Cycles per count f to select the number of cycles per the selected time frame.
   For example, if you select 4 cycles per count within a calendar year, the cycle will occur 4 times within a year (once every 3 months).
   
    
8.  Don't forget to save your Cycle Count Settings at the bottom of the page
    

9. Navigate to the Operations, then select Assets to Foreman to finish setting up the cycle count.

   

   
    

10. Click Actions within the cycle count section on the Assets page and choose View Current Cycle to get the current cycle started. Click Start Cycle in the current cycle modal to start the current cycle count.

    

    
     

11. Within the cycle count modal, you have the ability to export the cycle count results, finalize the cycle count, and then okay the finalize.
    Please note - If you finalize the cycle count, you will not be able to update that cycle once it's finalized.

Tips:

• Create a Calendar: Create a calendar of cycle counts. Input the dates and times when each Asset segment will be counted.
• Automate Reminders: Set up automated reminders to notify the responsible team members a few days before their cycle count is due.
• Train the Team: Organize training sessions for all team members involved in the cycle counting process. Ensure they understand how to use Foreman to record counts, how to handle discrepancies, and the importance of accuracy.
• Provide Documentation: Distribute written guidelines and procedures that detail the steps of the cycle count process within Foreman.

Have more questions? Submit a request below or reach out to the customer success team directly. We'd be happy to help!