An Auditors Use Case For Inventory, Assets and Tickets within Foreman

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Inside Foreman, an auditor at a bitcoin mining organization can leverage a suite of tools designed to ensure compliance, accuracy, and integrity in the management of assets and inventory. These features facilitate thorough audits, allow for detailed tracking, and help maintain operational transparency and efficiency.

Here is a list of some features within Foreman that an auditor might find beneficial:

  • Asset List and History
  • Inventory Management and Audit Trails
  • Ticket Audit and Resolution Tracking
  • Access and Permissions Logs
  • Report Generation and Exporting
  • Cycle Counts


1. Navigate to the Assets page

On the assets page an auditor can see the assets list, which is a comprehensive list of all known assets that have been inputted by an organization into Foreman.

An Auditor can review each asset's complete history, tracking acquisitions, usage, and disposals, ensuring all asset movements comply with company policies and standards. The detailed logs assist in verifying asset lifespan and depreciation for accounting and compliance purposes.

On the assets page, click "View History" to access a comprehensive log of actions performed on each asset. An auditor can also view the logs of an individual asset if they need additional insights.


2. Navigate to the inventory page

The inventory management feature helps auditors track each item's entry and exit, monitor stock levels, and verify inventory records against physical counts. Auditors can also ensure that inventory adjustments are properly documented and authorized.

Click on the Actions dropdown that corresponds to each inventory item to view histories and set up alerts for low inventory levels.

Here is an article that shows an auditor how to set up inventory level alerts so they can establish an audit trail.


3. Navigate to the Tickets page

Ticket management allows auditors to verify that all issues and maintenance activities are properly documented, from initiation to resolution allowing for a full ticket audit. This helps in assessing the effectiveness of the operational procedures and maintenance policies in place.

Auditors can use the ticketing system with Foreman to verify that the facility and organization adheres to industry regulations and standards. Effective ticket resolution procedures ensures that any issues related to compliance are addressed promptly, reducing the risk of penalties or legal issues.

Review the ticket list for a detailed log of each ticket’s lifecycle by clicking "View History" on the tickets page.


4. Click "Users" within the dropdown (Guy with the Tie) to access the User Settings within Foreman.

Auditors can review user permissions settings on the users page to ensure that only authorized personnel have access to sensitive data and critical controls. This helps in maintaining security and prevents unauthorized activities.

Go to the users page to review and audit user permissions, set up designated roles for users and set up.

Here is an article that an Auditor can use to set up user roles and permissions within Foreman.


5. Click "Audit Log" within the dropdown (guy with the tie) to access the Audit Log within Foreman.


6. Audit logs are essential during both internal audits and external regulatory reviews. They provide the documented evidence auditors need to perform thorough and effective audits. This documentation is critical for internal audits aimed at improving internal controls and processes, as well as for external audits that verify compliance with external standards and regulations.

An auditor can click on the export button on the audit log page to get an exportable CSV file for audit documentation.


7. Navigate to the Reports Page.

Foreman provides robust reporting tools that allow auditors to generate and export detailed reports. These reports are crucial for internal and external audits, providing necessary documentation and evidence of compliance.


Ad hoc reports are an essential tool for auditors, especially in environments like bitcoin mining facilities, where real time data and specific insights are crucial for effective auditing. These reports allow auditors to create customized queries and reports on an as needed basis, rather than relying on standard, periodic reports.


8. Cycle counts are not merely a routine check but a critical element of the internal audit function. They support robust inventory management, accurate financial reporting, and the effective governance of operational and compliance risks. This practice empowers auditors to deliver valuable insights into the operational health and regulatory compliance of the facility, making it an indispensable tool in the auditing arsenal.

Here is an article that details the purpose of a Cycle Count.


Within the Inventory Settings tab on the settings page, an auditor can set up the cycle count configuration. The auditor has the ability to adjust the frequency, the type, the duration, number of counts and the number of cycles per count.

Frequent, smaller counts spread over the year can be more manageable and cause less disruption to daily operations than a full, single year-end inventory count. It also spreads the risk of error detection across the year, rather than concentrating it at the fiscal year-end.

Here is an article an Auditor can use to set up Cycle Counts within Foreman.

These tools and features help auditors ensure that the bitcoin mining facility operates efficiently, transparently, and within all regulatory requirements, ultimately safeguarding the assets and reputation of the organization.

Additional Resources:

- [Compliance Best Practices When Using Foreman] An article outlining the best practices when using Foreman to ensure compliance in a bitcoin mining facility.

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